Due to the pandemic that is forcing businesses to change their work habits, remote work and virtual board meetings seem to remain in the future. The flexibility of a digital meeting permits attendees to be able to participate without having take into account travel restrictions or quarantine periods and also reduces expenses from hotels and flights.
Online meetings are simple to set up and have become increasingly common for mission-driven organisations who wish to keep their communication open despite the COVID-19 crisis. However, it’s important to be aware of the potential pitfalls associated with digital meetings, so you can avoid them and ensure that your online board meetings are as effective as you can.
The software platform that you use to host your hybrid or virtual meetings is vital. Select a platform with the Waiting Room feature that shields your meeting from non-authorized participants and only admits participants who have been invited by the host or co-host. Provide training for your board members to help them get familiar with the technology and learn how to use it properly.
Encourage your board members to utilize a headset or speakerphone during the meeting. Also, encourage them to clear their offices so that it appears camera-ready, free of personal photographs and other items that distract. Encourage them to sit in chairs instead of their couch or bed. This will help them appear more professional and presentable during the meeting. Finally, encourage them to speak up at the beginning of the meeting so everyone can hear them pop over to this site itcounts.org.uk/board-paq-review/ and start off the meeting on a positive note.